Wesleyan - Privacy Statement

The Wesleyan Group of Companies (known as “Wesleyan”, “we”, “our”, “us”) is committed to protecting the privacy and security of your personal information. You may have a relationship with one or more of our companies, including Wesleyan Assurance Society, Wesleyan Bank Ltd, Wesleyan Financial Services Ltd, Wesleyan Unit Trust Managers Ltd, Practice Plan Limited, DPAS Limited and Quality Plan Limited. Further details about our Group of Companies can be found here. Our Head Office address is Colmore Circus, Birmingham B4 6AR.

During our candidate application and recruitment process we collect, process and store personal information about you which you have provided to us or which we have gathered about you we have made about you. The lawful basis upon which we process such information is that it is necessary for the performance of a contract and in order to comply with our legal obligations. We process this information for a variety of purposes relating to the recruitment process and this may include your application, any assessments undertaken by you, pre-employment screening and your right to work within the UK.

The kind of information we hold about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (i.e. anonymous data).

We may collect, store, and use the following categories of personal information about you:

Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
Recruitment information (including copies of right to work documentation, passports, utility bills, evidence of qualifications, references and other
information included in a Curriculum Vitae (CV) or cover letter or as part of the application process).
Information about your entitlement to work in the UK.

We may also collect, store and use the following “special categories” of more sensitive personal information:

Whether or not you have a disability for which we may need to make reasonable adjustments during the recruitment process.
Information about criminal convictions and offences.

While we may ask for sensitive personal information we do not need your consent to process such information if we use your sensitive personal information in accordance with our written policy and it is necessary for us to process such data to carry out an obligation or exercise rights in the field of employment law.

Sharing and protecting your data?

The security of your personal data is very important to us and we will never sell your data to other companies. We will only share your data where we are legally required to do so (for example to check your right to work) or where it is in our legitimate interests (for example, we centralise our HR resource, we use a third party provider to host and assess applications and we use third party IT providers). All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies.

You can read more about how we protect your information and your rights by reading our security statement which is available upon request or via our website www.wesleyan.co.uk/security.

How long will you use my information for?

If your application for employment is unsuccessful, we will hold your data on file for 12 months after the end of the relevant recruitment process for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your employee file and retained during your employment. The periods for which your data will be held will be provided to you in the employee and contractors privacy notice.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide us with the information we require, we may not be able to continue to process your application and consider you for a role with us. If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you, as such, we reserve the right to withdraw any offer of employment which may have been made to you.

Your rights

You have the right to ask us:

We may collect, store, and use the following categories of personal information about you:

for a copy of the personal data we hold about you.
to amend or delete personal data we hold about you.
restrict or object to how we process your personal data.

Data Protection Officer

If you have any queries regarding the use of your personal data or want to exercise any of your rights in respect of your personal data then please contact us by writing to the Data Protection Officer at Colmore Circus, Birmingham B4 6AR or email privacy@wesleyan.co.uk.

While we hope you can discuss issues with our Data Protection Officer, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.